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Absolutely the worst customer experience I've ever had! My husband booked this hotel on 9/30 for the upcoming Oktoberfest celebration and didn't realize he only booked one night for the weekend of 10/11 (when he thought he booked 2 nights). He cancelled the reservation same day and received a cancellation confirmation same day from Sheila Sanchez, General Manager.
After calling multiple times to ask about our refund where no one answered the call, my husband finally got through to someone yesterday, 10/20, who told him that they have a 14-day cancellation policy for festival weekends and that he'd need to talk to the manager - Sheila. She suggested he send an email with details. He emailed Sheila yesterday, but no response.
So, I called today, 10/21 at 4 PM and was placed on hold for almost 8 minutes. When the woman finally answered, I asked for Sheila. She replied, "Who's calling?" I replied, "A customer . . . Is this Sheila?" And she replied "Yes." I explained the situation to her, then she quickly explained that Der Ritterhof has a 14-day cancellation policy for festivals. I replied that it was an honest mistake, that he cancelled within 10 days of booking (because he booked this 10 days before we intended to stay - not like we could have cancelled this earlier!), that I'm a previous customer, and asked that she make an exception - and I commented that they probably had booked the room. She replied that she can't make an exception for us, because then she'd need to do this for everyone.
THEN she looked up every specific detail, timestamp, etc., said that the room was never booked by anyone else, that she never talked to my husband, and that the confirmation was an automated response. She said that she could ask the owners, but she wouldn't be giving us a refund today. She was super abrupt and rude and then commented that had my husband called her within the hour of booking to let her know he'd made a mistake, she would have fixed this; however, because several hours had passed before he cancelled the reservation, that she now can't help us.
SO, I replied that she just got through saying she'd speak with the owners, and now she's saying she can't help us. And I asked what she intends to do exactly. I reiterated that we've never been to Oktoberfest, we were excited about going, fully intended on going, and then he realized he only had a 1-day reservation and we couldn't get a reservation anywhere for the second day. And that it was an expensive mistake since he was just laid off work.
As I was talking, she just talked over me repeating that they have a 14-day cancellation policy for festivals, that it's not her responsibility that he didn't read the fine print - and then said that it's not her fault that we booked this and can't afford it! (Which is not what I said - I said he was laid off work and that it's an expensive, honest mistake - like it'd be great to have that $400 for another try to stay in Leavenworth...) And in parallel, I was telling her that I didn't say it was her responsibility - that again this was a miss on his part, total mistake, and that I'm trying to help him fix this. And then she ended the call by saying they wouldn't be giving us a refund and told me to "Have a nice day."