Kim A.
Yelp
We hosted a bat mitzvah event at The Cotton Room on Saturday, April 22, 2023 from 6 p.m. - 11 p.m. with approximately 160 people (100 kids and 60 adults) and spent over $30,000.
It is rare for me to have such a negative experience with a vendor, but unfortunately, this was my experience with The Cotton Room. During the approximately six-month-long planning process, we had a very difficult time with our assigned event planner, Melissa, which I've detailed below. After the event, I contacted the owner of the company so we could meet and discuss the very poor customer service. A week had gone by with no response, so I messaged her again and let her know that I was still open to using The Cotton Room for my second daughter's bat mitzvah, but was frustrated by both my experience with Melissa and the owner's lack of response. The owner finally replied and only gave me one option of a date and time to come in to meet with her a few days later on a weekday at 10 a.m.). Since I'm a school teacher, that didn't work, so I provided all of my availability before the end of the school year and over the summer since it was near summer break. The owner never replied and it has now been three months with multiple follow up attempts by me to set up a meeting. I'm now not that surprised about the customer service from the event planner after being treated this way by the owner. I will say that the bartenders and food servers at The Cotton Room were all wonderful. I'm including a detailed list of issues we encountered both during the planning process and at the start of the event, which includes changing prices two weeks before the event, changing food and drink items at the event without any notification prior, forgetting to include items we paid for, mistakes on decorative items, not checking in with us during the entire event, losing items we provided, incorrect menu items served, incorrect room layout so our centerpieces didn't fit, and many others). Since the owner will not make time to hear about these issues directly, I felt compelled to write a review in order to prevent what happened to us from happening to anyone else. These are only a few of the MANY issues. Feel free to message me for more details.
- I was very clear from the beginning that we were hosting a bat mitzvah with at least half of our guests being 12-13 year olds and that we wanted a station-style event with adult toppings on kid-friendly food items (e.g. a nacho bar with upscale add-on options for adults). We were quoted a less expensive kids price for all of the kids but were then told only a few weeks before the event that ALL GUESTS would be charged an adult price because the kids were over 10 years old (this was a $23 price differential per child and with 100 kids that meant an extra $2,300!). They refused to honor their original quote and we had no other choice but to pay the extra money or find another location two weeks before the event, which wasn't feasible.
- The most important thing for my 13-year old daughter was the Boba Tea bar for her friends. She chose two flavors from the list they offered. Just two days before the event, they changed the flavors without telling us - I only noticed it on an invoice. We made phone calls and emailed to ensure we'd have the right flavors and Melissa ensured we would and I received confirmation via text message. However, when we arrived, they were the flavors listed on the invoice that my daughter didn't want (jasmine and matcha instead of strawberry and brown sugar, which is a huge difference for young teens). Instead of taking the family photos before our guests arrived, we had to taste test new boba tea combinations they were trying to put together with the ingredients they had on hand. There was never an apology from Melissa even though I explicitly expressed many times that this drink station was the most important thing to my teenage daughter.
- We had to follow up multiple times (sometimes up to 5 times before we received a response), and when we did, Melissa would only respond to one small detail and avoided answering our other questions. We repeatedly followed up to finalize things but either were ignored completely or received minimal answers. When they finally did respond closer to the event, we were told it was too late to make any further changes.
- I asked about the room layout countless times so we could order our decorations appropriately. We were given an answer very late, but when we arrived at the event, it was different from what they provided and our centerpieces didn't coordinate properly.
- The Cotton Room ordered the wrong number of linens and didn't communicate with the rental company so even though I picked everything out 9 months prior, we had to re-pick from a limited stock the week before our event.