Mike L.
Yelp
I work for a nonprofit and we had our annual gathering, a gala, there this past September. The venue is great and the person we were able to work with, Amanda Vanderplas, is one of those event planners who has a food background and is not here to play.
I started my new position in the spring and I had to book a venue in the summer, for a September gala. Yikes indeed. Since I went often to Fika for breakfast (unstoppable flavors), and liked to visit donors here for the free parking lot and great food, I figured this would work nicely.
This was a pretty big transitional year for us, and this event had to smash expectations. I asked for a special walleye dish, it was done. I asked for a special beer, and even brought Ely rootbeer to sell and that wasn't a problem. Anything I threw at Amanda, even last minute, even *during* the event with an angry couple who signed up but showed up an hour late and still got hot food was covered. I don't recall the catering manager's name, but she was orchestrating one of the larger events at the institute all year.
We rented the entire museum and the mansion, with a major donor pre-event in the mansion ballroom. We had a small screen brought in, some bluetooth speakers, a little hosted bar and some passed appetizers. The feel was just perfect, like you're in your rich uncle's lake cabin (which is totally a lake palace) and you're a visitor there to have a great time, maybe even learning a thing or two.
As for the event, I moved from 225 to 250, to 260 people literally in the last week. Being full is a problem, but a good problem. Amanda, our event person who handled the catering too, didn't even blink. She offered great solutions like serving food to volunteers downstairs because of the cramped space, offering up floor plans with options, and even solutions to setting up early in their board room, then wheeling out silent auction items, as the event was on a Friday because I planned it so late. You'll notice why I gave four stars, and would have been able to set up during the museum being opened, it would've been perfect. I suppose that is a bit high maintenance, sure, but it sure would've helped.
We had a few hiccups like audio/visual, though it's hard to tell if inherent or a user error on our speaker's part. That's the nature of the beast, and were I to have planned it earlier, I bet it would've been moot. You have a volunteer constantly checking that beforehand and I only checked it once.
The attached parking lot made it much easier on out of town guests who worried about parking. Though let's be honest, Saint Paul is the nightmare to park if it approaches a neighborhood.
The food is *still* being talked about, especially in comparison to donors dunking on similar galas were the food wasn't good. They cooked a mean walleye with wild rice, no doubt there. The vegetarian quinoa had few vegans go out of their way to say that we had a food item that was actually flavorful and worth their time. Kind of a deep cut, but I respected and liked the honesty.
We then moved to coffee and Swedish cookies downstairs in the Fika area for the final silent auction time of the night, and people could pick up our parting gift at the check in table. Transitions were easy and clean, and had I not sold out and turned away two dozen guests, I would totally have it here again.
I'll likely use the Mansion for a major donor get together again, because if you have 20-50 people, that ballroom is perfect. Add in the third level of the Mansion having a movie room atmosphere, and this could be a very fancy high end venue, for a fraction of the price.
I'm recommending other nonprofit friends to look into this spot, it definitely exceeded my expectations and Amanda was just wonderful to work with. I sure do like keep getting pats on the back from board members who said I killed it. That sure feels good.